- Appoint an organiser
All events shall have an organiser who is responsible for the event. The organiser is responsible for carrying out risk assessments, implementing safety and security measures and complying with fire regulations and other relevant regulations.
Check whether the event is of a size or nature that requires risk assessment and notification to the police, fire service or other public agencies. For example, this applies to
- Large events open to the general public
- Events in buildings or areas that are normally used for other activities, or if the scope of the event exceeds what the building or area is designed for
- Events that entail increased risk of fire or other undesirable incidents
Use the template for risk assessment of events. Contact security personnel at your place of study or work if you need help to carry out a risk assessment, or if the size or importance of the event means that their involvement is necessary.
- Implementing safety measures
The organiser must consider implementing safety measures, such as:
- Training of personnel, security and first aid preparedness
- Confirmation from the owner that technical security has been approved (fire and evacuation)
- Checking the approved capacity of the premises, and ensuring that the limit is not exceeded
- Safety measures in connection with the erection and dismantling of temporary structures
- Guidelines for serving alcohol
Check the procedures for how to give notice of events and VIP visits (Ministers, royalty etc.) at your place of study or work.
- Familiarise yourself with the fire regulations
Everyone who organises an event must be familiar with the local fire instructions.
Note in particular:
- Escape routes, manual call points, emergency door openers and extinguishing equipment. Find out where they are and how they are used
- Extinguishing equipment, manual call points, fire detectors and sprinkler systems must not be covered up or disconnected
- Escape routes must be kept clear and accessible
- Self-closing doors must not be locked in open position; they are important fire barriers to stop toxic smoke and flames
- Smoking and all use of naked flames, candles, pyrotechnical products and flying lanterns is prohibited
- Refurbishment and installation of equipment may affect the capacity of the premises or area
- Cooperation with owner or landlord
The owner or landlord must attend to the following:
- Approval of all use over and above ordinary operations
- Technical security
- Conditions for and limitations on the use of buildings and areas
- Determining how many people can legally stay in the premises or area